How Auto Retailers Can Automate AP and Unlock Cash Flow Visibility | Transcepta Blog

Whether you run one store or fifty, Accounts Payable (AP) is a critical back-office function—impacting CFOs, Controllers, vendors, and your bottom line. When AP processes slow down or invoice exceptions pile up, they can disrupt everything from profit margins and month-end close to cash flow planning.

Transcepta delivers end-to-end AP efficiency. With AI-driven AP automation, your operations run smoothly, suppliers are paid on time, and leadership gains visibility every step of the way.

How Manual AP Impacts Automotive Retail

If your AP team is spending time matching parts invoices to POs or constantly chasing down approvals for non-PO invoices, you’re not alone. Manual AP processes remain a top challenge across the industry.

Some of the most common issues include:

• Duplicate invoices
• Time-consuming GL coding
• Challenging month-end closes
• Inconsistent processes across rooftops
• Manual data entry and avoidable errors
• DMS systems with limited or hard-to-use AP features

Whether you have one rooftop or many, small inefficiencies multiply quickly.

What Does Enterprise-Class AP Automation Look Like?

Transcepta helps dealerships flip the AP model—transforming manual processes into a touchless workflow where invoices arrive in your DMS, ready to pay.

Vendors can submit invoices in any format, and Transcepta CloudCapture uses AI to extract every line item with precision. This results in clean, validated data from the start—no OCR, no templates, no scanning, and no manual entry required.

From there, invoices are processed and paid with ease:

• PO-based invoices are automatically matched at the line level
• Non-PO invoices are auto-coded to the correct GL and routed for approval
• Every invoice is fully tracked and reportable from start to finish
• Flexible payment options let you pay via virtual card, ACH, check, or wire—all within a single workflow

The result: No errors, faster processing, and more time for your team to focus on high-value work.

Scale AP Across All Your Dealership Locations

When your organization spans multiple rooftops, you need different permissions and visibility levels for corporate teams, store-level staff, and approvers. Transcepta brings structure and control across all locations.

With automated workflows and invoice approval tracking tailored to your business rules, you get full visibility—without the manual overhead.
And because Transcepta integrates directly with your existing DMS, there’s no need to switch systems. It’s automation that fits where you are, whether that’s one store or fifty.

AP That Works as Fast as You Do

Inefficient AP doesn’t have to be the norm. You can eliminate delays, reduce costs, and streamline disconnected tools.

Transcepta gives dealership groups a better way to manage AP—fast, accurate, and built to scale.

No templates. No OCR. Just clean data, automated workflows, and reliable payments.

Schedule a demo today and see how Transcepta helps dealership groups drive operational efficiency.